How Quickbooks Can Simplify Small Business Finances

Do you have trouble keeping track of the financial aspect of running your business? From taxes and accounting to inventory and invoicing, Quickbooks can help simplify your business thanks to its comprehensive, user-friendly platform. 

What is Quickbooks

Quickbooks is the most popular small business financing, bookkeeping and accounting software in the United States. As a multi-feature program, it is commonly used to handle all financial aspects of a small business, and can be a helpful tool to manage your company’s bookkeeping and operations. It offers several software subscription tiers, ranging from a self-employed single user to large businesses with up to 40 users. 

How Quickbooks Can Help

As a small business owner, independent contractor or freelancer, you may handle bookkeeping on your own. You may keep track of expenses, invoices, payments and other cash flow on paper or a spreadsheet, take payments through a payment platform such as Square, manage inventory using a tool like Overhive, and manage payroll using yet another application or service. Rather than managing dozens of different record-keeping software tools for your business, Quickbooks combines it all into a single user-friendly platform. Here are a business functions that Quickbooks can help you manage:

Cash flow

Quickbooks will help you track, organize and visualize all of your transactions, expenses, profits and losses. It will integrate with your bank accounts to show live balances, and it can manage your tax preparation by providing you with crucial deduction information and tax forms tailored to your needs. 


Using Quickbooks, you can create custom invoice templates, invoice clients, send automated invoice reminders and receive payments. You can also send estimates and recurring invoices to clients. 


Quickbooks even tracks inventory for your business, and automatically updates when sales are finalized — which makes inventory management easier. Quickbooks can help you manage packing slips and receipts as well. 


Quickbooks enables you to make a personalized budget for your business that is integrated with all other areas in the program, such as automatic bill payments, tracking spending based on your live bank feed and other helpful tools. 

Bookkeeping for a specific market 

Depending on the Quickbooks package you purchase, you will get the option to personalize your experience to your particular market, such as retail, manufacturing or nonprofit. This helps provide you with a Quickbooks experience that is tailored to your type of business. 

Quickbooks Setup

Although QuickBooks is designed for the layperson to understand, the initial setup and installation must be done correctly in order for future information to be accurate. This task is even more complicated if you switch from manual accounting operations to QuickBooks in the middle of your fiscal year.

Which accounting method will you use? What chart of accounts do you need for your business? How do you handle beginning balances?

A Gift CPAs expert can easily answer all of these questions and complete an initial Quickbooks setup and installation in a timely manner.

Training for success

Additionally, professional QuickBooks training can give you and your business a leg-up on competitors who aren’t able to take full advantage of everything Quickbooks has to offer. Once QuickBooks is set up and working properly, the team at Gift CPAs can train you or your employees to properly use QuickBooks specifically for your business.

Ready for professional help?

At Gift CPAs, our team is here to help you as you manage and grow your business. Our Quickbooks ProAdvisors are experts in both the technical and accounting aspects of Quickbooks. We can help you navigate business software like Quickbooks to help you keep your business running smoothly.  

If you’d like to meet with a Gift CPAs professional and get personalized Quickbooks advice or learn about other services, contact us to make an appointment. We look forward to meeting you virtually or at one of our five locations in Harrisburg, Mechanicsburg, Myerstown, Ephrata or Lancaster!

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