If you spent the last couple of years stressing over the federal Beneficial Ownership Information (BOI) report, here’s some good news and some important news.
The good news: The federal BOI filing requirement is no longer in effect for U.S. businesses.
The important news: Pennsylvania has its own annual filing requirement that affects nearly every registered business in the Commonwealth, and the penalty for missing it is the loss of your business registration.
If you own a corporation, LLC, limited partnership, or nonprofit registered in Pennsylvania, this PA annual report is on you to file. Here’s everything you need to know.
Key Takeaways
- The Pennsylvania Annual Report is required under Act 122 of 2022 for nearly every PA-registered business, and it replaced the old decennial (every 10 years) report
- Deadlines: June 30 (corporations), September 30 (LLCs), December 31 (LPs, LLPs, trusts, professional associations)
- The PA annual report fee is $7 for for-profit entities and $0 for nonprofits
- Missing the deadline can result in administrative dissolution and loss of your business name
- File online at file.dos.pa.gov for the fastest, easiest experience
- The federal BOI replacement discussion is separate. Pennsylvania’s filing is its own independent requirement.
What Is the Pennsylvania Annual Report?
The PA Department of State Annual Report is a yearly filing required under Act 122 of 2022, signed into law on November 3, 2022. It replaced Pennsylvania’s old decennial report, which required businesses to file only every 10 years. This brings the Commonwealth in line with the vast majority of other states that already require annual filings.
In short: Pennsylvania businesses now confirm their basic information with the state every year, not every ten.
Who Has to File a PA Annual Report?
The annual report requirement applies to virtually all registered business entities in Pennsylvania, including:
- Domestic and foreign business corporations
- Domestic and foreign nonprofit corporations
- Domestic and foreign limited liability companies (LLCs)
- Limited partnerships (LPs)
- Limited liability partnerships (LLPs)
- Business trusts
- Professional associations
If your entity is registered with the PA Department of State, this almost certainly applies to you.
When Is the PA Annual Report Deadline?
Filing due dates vary by entity type, so mark your calendar carefully:
| Entity Type | Annual Deadline |
|---|---|
| Corporations (business and nonprofit), domestic and foreign | June 30 each year |
| LLCs (domestic and foreign) | September 30 each year |
| LPs, LLPs, business trusts, and professional associations | December 31 each year |
A new business’s first annual report is due the year following its formation in Pennsylvania or its initial foreign registration.
How Much Does It Cost to File?
The PA Department of State annual report fee is one of the easiest numbers in business compliance to remember.
- For-profit entities: $7
- Nonprofit organizations: $0 (no fee)
The fee is minimal, but the cost of forgetting it is not.
What Happens If You Miss the PA Annual Report Deadline?
Missing the deadline triggers administrative dissolution, termination, or cancellation of your business registration. That means the state can shut down your registration entirely, and another business could potentially claim your business name. This is not a fine or a late fee you can easily reverse. It is the loss of your legal standing in the state of Pennsylvania.
In plain English: the state can shut down your registration, and another business could potentially scoop up your name. For a $7 fee, the cost of forgetting is steep.
What Information Do You Need to File?
The good news here is that the report is straightforward, and no financial information is required. The PA Annual Report is simply a confirmation of your business basics.
You will need to provide:
- Business name
- Jurisdiction of formation
- Registered office address
- Name of at least one governor ( director, general partner, LLC manager, or LLC member with material management responsibility -depending on the entity type)
- Names and titles of principal officers, if any
- Address of the principal office
- Entity number issued by the PA Department of State
That’s it. No revenue numbers, no balance sheets, no tax data.
How to File the Pennsylvania Annual Report Online
The PA Department of State strongly recommends online filing, and for good reason. Online submissions are processed automatically, your entity information is prepopulated to reduce errors, and your filed report appears in your online queue within minutes.
Here is the step-by-step process to file an annual report in Pennsylvania online:
- Go to file.dos.pa.gov and log in (or create an account)
- Search for your company name under Business Search
- Click the “File Annual Report” icon (no PIN required)
- Confirm or update your entity information
- Pay the $7 fee (free for nonprofits)
- Receive your filed report within minutes in your My Business Work Queue
Paper filings are still accepted but are processed more slowly. Stick with online if you can. It is faster, easier, and confirmed immediately.
Is the PA Department of State Annual Report Similar to the Federal BOI Requirement?
No, these are separate filings, and the confusion between them has tripped up many business owners.
Here is a quick comparison:
- Federal BOI (FinCEN): No longer required for U.S. businesses
- PA Department of State Annual Report: Active and required every year for PA-registered entities
They are administered by different government bodies and serve entirely different purposes. This is an important distinction, especially when it comes to understanding your full PA business filing requirements under state law versus what has changed at the federal level.
You Are Closer to Compliant Than You Think
The PA Annual Report is one of the simplest business filings you will ever complete. But, missing it has real consequences for your registration and your business name. It is a great time to set a calendar reminder now, file early, and check this off your list.
If staying ahead of compliance deadlines feels like one more thing on a list that never gets shorter, that is exactly what Gift CPAs is here to help with. Our fixed-fee monthly service plans give Central PA business owners year-round support, including bookkeeping, tax planning, and the kind of proactive guidance that catches things before they become problems.
You should not be the one tracking every state deadline alone. Schedule a consultation with the Gift CPAs team today and find out what it looks like to have a knowledgeable advisor in your corner every month.
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