Find the Open Position That Fits Your Accounting or Bookkeeping Skills

We are seeking a dependable and detail-oriented Administrative Assistant to support the efficient day-to-day operations of our Myerstown office. This role reports to the Firm Administrator and is essential to delivering excellent client service and supporting our professional staff.

Schedule: Monday – Friday | 7:30 AM – 4:30 PM (40 hours/week, one-hour lunch)

We will also consider part-time candidates available Monday, Wednesday, and Friday (full days).

Key Responsibilities

Client & Office Support

• Answer, screen, and transfer incoming phone calls
• Welcome and direct visitors and clients with a professional, friendly demeanor
• Set up conference room technology for client meetings
• Maintain office supply inventory and coordinate upkeep of equipment and building

Administrative & Clerical

• Scan documents and files daily as work arrives
• Sort incoming mail, stamp outgoing mail, and run to the post office as needed
• Direct faxes to the appropriate staff member
• Process tax and non-tax-related mailings, questionnaires, and letters
• Maintain petty cash records and expense tracking
• Print financial reports as needed

Accounting Support

• Assist in filing sales tax returns and processing payroll and 1099s
• Contact vendors to request W-9s as needed
• Support bookkeepers by pulling sales reports, bank and credit card statements, and restoring QuickBooks files
• Pull files from Qount and related accounting programs

Tax Season

• Scan client files and assist with e-filing tax returns
• Print, package, and prepare tax return extensions
• Meet with clients to review and sign e-file authorization forms

What We’re Looking For

• High School Diploma or G.E.D. (required)
• Basic Microsoft Office proficiency
• Ability to work independently and manage multiple priorities
• Excellent communication skills and comfort speaking with clients
• Enthusiastic about technology and eager to learn new systems
• Professional appearance and positive, team-oriented attitude
• Strong organizational and time management skills
• Respectful, humble, and adaptable
• Dedication to quality and building lasting client relationships

Compensation & Benefits

Competitive compensation based on experience. Gift CPAs offers a comprehensive benefits package to full-time employees.

Physical Requirements

• Ability to sit for prolonged periods and work on a computer
• Ability to lift up to 15 pounds

How to Apply

Qualified individuals can submit and apply here – APPLY

Gift CPAs is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.